Group Settings

Within Groups Service, Group Admins can make changes to the group name, description, visibility and questions required for new members. Click on the three bars at the top right of the group page () and choose Group Settings option to update the group details.

The available options are:

• Link Description: description shown in listings, can be used as Page Summary in case this field is blank.
• Page Summary: content shown on the group page. Simple markdown formatting is supported.
• Show Request to Join button:who should be allowed to view and use the group join request:
  • Do not accept join requests: disabled the join request button and feature (new members can still be invited to the group);
  • FIRST Members: only FIRST Full Members and Liaisons should be allowed to request to join;
  • Portal Users: any authenticated user on FIRST Portal can request to join;
  • Everyone (public): button is publicly displayed (even to unauthenticated users). When the Request to join form is opened, users will be requested to authenticate.
• Group Visibility:who should be able to view the group page (it is necessary to view the group in order to request to join):
  • Not Available: group should be removed from Groups service (group will be inaccessible after update); 
  • Developers: super group from FIRST Operations, responsible for managing the groups service  (group should be inaccessible after update); 
  • Group Admins: only members with the role Admin);
  • Group Editors: members with the role Editor or Admin);
  • Group Members: members with the role Member, Editor or Admin);
  • Group Observers: all group members;
  • FIRST Members: any FIRST Full Member or Liaison;
  • Portal Users: any authenticated user;
  • Public: visible to unauthenticated users.
• Group Members Visibility: who should be allowed to view the group members, using the same selection option as the Group Visibility field.
• Upload a Custom Icon: any image file up to 1MB can be uploaded and sued as the group icon, best images should be circular or square.
• Or choose one of these options: alternatively, pick one of the default icons for the group.
• Join Request Questions:define up to 10 custom questions to use in the Request to join form. Click on the plus sign ( ) to add a new question, or on the minus sign () to remove it. Each question can be defined as:
  • Question: question label, free text;
  • Format: how the question will be displayed, some options might require additional information:
    • Simple text: Single line of free text input
    • Larger text: Multi-line free text input
    • Checkbox: Show a single checkbox for the applicant to confirm;
    • Check Options: Define a list of radio options (rounded check options, only one option can be checked at one) for the applicant to choose from;
    • Check Multiple Options: Define a list of checkbox options for the applicant to choose from;
    • Single Selection: single select dropdown from a list of defined options;
    • Multiple Selection: multiple selection list box;
    • Team Selection: single select dropdown from the current confirmed FIRST Full Member teams;
    • Subgroup Check Option: only available if the group has subgroups, enables the selection of a single subgroup from the existing subgroups – members will automatically join this subgroup on approval;
    • Subgroup Check Multiple Options: only available if the group has subgroups, enables the selection of a multiple subgroups from the existing subgroups – members will automatically join the selected subgroups on approval;
  • Options (one per line): only displayed when you need to enter available options to choose from (that is on Checkbox, Check Options, and Selection formats), enter the available options one per line. It's not necessary to skip a line between options, but you can do this to ease visualization within this form;
  • Required: check this if this join request question is mandatory for join request submission.

Join request forms can be changed, but it's highly recommended to approve or reject all pending requests before applying new changes, as those who have applied will have a different questionnaire filled in (answers that do not match the updated schema will be discarded).

Remember to click on Update to save the changes, as unsaved changes will be lost. Changes are applied immediately.